Business leaders can conduct marvelous meetings in person but it is a different ball game when it comes to online and virtual meetiongs.
Given the current situation of the coronavirus pandemic, the need to utilise remote working tools like video conferencing has become paramount to business continuity.
In normal circumstances, video conferencing can save travel time and increase productivity, thus it has been increasingly changing the business world significantly. Now, the impact of the technology we be felt like never before.
1. Make sure to have a stable internet connection
The most important aspect of video conferencing happens to be a stable as well as fast internet connectivity. A slow connections disrupts and audio and video quality of the meeting and is amateur.
When you are using your laptop, make sure to adopt a LAN cable that will help guarantee a stable Internet connection. Go for a secure connectivity along with advanced encryption and password protection in case your only choice is wireless connectivity.
2. Select a good video conferencing software
A top quality video conferencing software such as ezTalks Cloud Meeting will aid in facilitating proper business communication. It is possible to download these type of applications for free which will help maximise the virtual conferences for higher business returns. Remember to get the latest version of the software and make sure it is stable and compatible with your OS, so that you can get a smooth video collaboration during the conference.
3. Dress properly
Dress like you would dress for a meeting in person. Being the representative of your organization, you should not act and dress that will jeopardize the prestige of your company. Wearing too many multicolored outfits is not recommended during a video conference.
4. Send an agenda prior to the conference
It is imperative to include an agenda for the meeting along with the meeting invitation. This will enable the guests to understand the reason why they have been invited and also they will be able to prepare appropriately. Distributing a material via email or in the office will also be a smart idea.
5. Keep time zones in mind
It is quite common to have participants from different countries considering the fact that the world has become globalised. Make sure to pick a time that will work for everyone involved. Selecting the incorrect time zones will cause confusion and will affect the productivity of the conference adversely.
6. Get rid of any distraction
Prior to the meeting, make certain that there is no obstacle in the line of sight of your camera. It can distract the other participants. Also, make sure that your cell phone is kept in the silent mode during the conference.
Conclusion
At present, an increasing number of organisations are resorting to video conference. As a result, the workers must be prepared for these types of meetings. Try to keep the above-mentioned video conferencing do’s and don’ts in mind. It will make your subsequent video conference successful, which will help increase the efficiency of the meeting and also avoid any undesirable situation.
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